Position: Executive Assistant (20 hrs/week, Remote, Flexible Hours – $30/hr)
Company Overview:
At Navigators, we believe that success in business is not just about reaching the destination; it’s about navigating the journey with passion, collaboration, and integrity. As a leading provider of innovative technology solutions, we pride ourselves on delivering exceptional services to our clients. We are currently seeking a skilled and motivated Executive Assistant to join our dynamic team.
Job Overview:
We’re growing and looking for a flexible, high-functioning Executive Assistant to join our crew. This person will be a central force behind our operations, supporting everything from internal systems and marketing to sales and client delivery.
This is a part-time role (20 hours/week) at $25/hour, with complete flexibility on when you work—we care about outcomes, not clock-punching. You’ll work closely with the co-founders and leadership team, with plenty of room to grow into higher-level strategy and operations work.
Responsibilities:
Administrative & Operations
- Maintain and update internal knowledge bases, documentation, and policy books
- Manage onboarding/offboarding and run payroll
- Organize and pay bills; track subscriptions or financial workflows
- Coordinate job interviews and manage applicant responses
- Respond to internal requests and employee leads
- Book travel and assist with complex scheduling
- Handle subcontractor paperwork (issue, collect, organize)
Marking Support
- Maintain and post on social media
- Build or manage a lightweight marketing calendar (blog posts, event content, social pushes)
- Follow up with team for marketing inputs and track progress
- Format and polish marketing collateral and customer stories
- Help coordinate and execute virtual event strategies
- Collect client feedback for testimonials
Client Delivery & Project Operations
- Schedule executive alignment and complex client meetings
- Monitor project data in tools like Salesforce and partner portals
- Track support queue items, project flags, and potential overages
- Manage 1Password access and credential formatting
- Monitor project reviews and document accordingly
Training & Certifications
- Coordinate internal training sessions and external vendor demos
- Monitor employee certifications and send renewal reminders
- Issue certification testing codes and track results in Salesforce
Ideal Experience:
Great to have:
- Background in HR, marketing coordination, or professional services
- Experience supporting executives or founders
- Strong writing and documentation habits
- Experience working across multiple time zones
Even better if you have:
- Have executed a full marketing campaign
- Graphic design and video editing experience
- Are passionate about nonprofit/education sectors
- Love bringing order to chaos and creating systems from scratch
- Experience with our tech stack: Salesforce, Google Workspace, Slack, Jira, Confluence, Todoist
What We Offer:
- $30/hr, 20/hrs/week
- 100% remote and async-friendly, work when and where you want
- A values-driven company that believes in empowerment, transparency, and generosity
- The opportunity to shape your own path as we scale
How to Apply:
To apply for the position of Executive Assistant, please submit your resume and a cover letter detailing your relevant experience and how you align with Navigators’ values of excellence and collaboration.
We look forward to welcoming exceptional applicants who share our passion for innovation and dedication to creating a positive impact through technology solutions.
About Navigators:
At Navigators, we are more than just a technology company; we are partners in success. Our team of experts navigates the digital landscape with enthusiasm and expertise, providing transformative solutions for businesses worldwide. With our collaborative and inclusive culture, we empower our employees to grow both personally and professionally. Join us on this exciting journey of exploration and achievement.